HOUSECALL information technology

As we inch closer to 2010, HouseCall remains committed to keeping our clients informed on ways to ever improve efficiently by utilizing the best technology on the market.  In this effort, we would like to share with you a few gems of technology that may make your workday more efficient in the New Year.

Flip Video Camcorder

This is not your father’s camcorder. The Flip is small, super-portable, and very easy to use. The Ultra HD model ($199.99) allows for up to 120 minutes of HD quality video. It’s perfect for on the fly captures of speeches and presentations, yet has high quality video that looks perfectly professional.

Uploading videos with the Flip is easy. The Flip plugs directly into your computer with USB and comes with software for easy video editing. The software also makes it simple to upload videos directly to YouTube.

Plantronics Wireless Headset

The Plantronics CS55 Wireless Headset ($255.00) is perfect for anyone who spends a great deal of time on the phone. Holding the receiver to your face is painful after a while and doing work one handed can be difficult. Wireless technology and battery life of up to 10 hours allows you to talk on the phone while roaming around up to 300 feet. You can even answer and end calls while you’re away from your desk.

If you’re interested in purchasing a Plantronics headset feel free to contact us.

Kindle

Having a Kindle from Amazon ($259.00) is like having an entire library (up to 1,500 books!) that weighs only 10.2 ounces. Not only can you read books on the Kindle, but you can also subscribe to newspapers like the Washington Post. The Kindle will even read text to you. Best of all, there’s no glare or backlight so it’s more like reading from a page than a computer screen.

Going Green: Consume less paper by reading important PDFs on your Kindle instead of printing them out.

LaCie iamaKey

Flash drives (also known as thumb drives or USB drives) quickly made floppy disks obsolete by allowing people to easily store and transport more data in a smaller item. The only downside to the small size is how easily it can get lost. The LaCie iamaKey (starting at $21.99 for 4GB) solves that problem by creating a flash drive that is key-shaped so you can attach it to your keyring. Now all you have to do is remember where you put your keys!

Acer Aspire One Netbook

Netbooks are perfect for computing anywhere. It’s small enough to take with you on a plane, on the metro, at work, and at home. The Acer Aspire One is our top choice with the solid hardware necessary for on the go use. With a 10.1” WSVGA CrystalBrite LED backlit LCD screen and a Intel Atom processor N270 you can do anything anywhere. Choose from one of four colors to match your style.

CardScan Executive

Where are all the business cards that you’ve collected over the years? If you’re like most people, they’re probably in a box on your desk taking up space and waiting for the day when you’ll have time to enter each contact into Outlook. If your job is like most jobs, you know that day will never come. CardScan Executive ($259.99) will scan your business cards, extract the important text, and with a click of the mouse transfer that information straight to Outlook. CardScan will process up to 15 cards a minute in color. No one can type that fast! CardScan is also available for Mac.

Adobe Premier Elements

Sometimes free video editing software such as Windows Movie Maker and iMovie isn’t quite enough. Adobe Premier Elements ($99.99) is a popular and affortable software for editing and perfecting videos. This software gives you the opportunity to create clean and professional videos easily: add titles, automatically remove bad footage, include transitions, create picture-in-picture effects, add animations, and more.

Apple Magic Mouse

Adding the scroll wheel to the top of a mouse was smart, but the Apple Magic Mouse ($69.00) is brilliant. It brings the multitouch experience from the iPhone to your mouse. Instead of manipulating the scroll wheel you just slide your fingers on top of the mouse to scroll in any direction. The rest of it works like a regular mouse–you just move it around with your hand and click.

Interested in getting a new Mac to go with the Apple Magic Mouse? Contact us and we’ll see what we can put together!

Anyone working in today’s environment will have opened many PDF files from email attachments or downloaded from the Internet. PDFs can be opened on any computer using Adobe’s free PDF reader software Adobe Acrobat Reader, which is most likely already on your computer. Reading a PDF is effortless, but what about you want to create one? You might want to create a PDF to distribute a document while making sure no one edits your work. Small file size is another reason to create a PDF. A PDF is usually smaller than the same document would be in Microsoft Word. The process for creating a PDF is different than you might expect, but it’s easy and there are a few different methods depending on what operating system and software you’re using.

You can create a PDF out of just about anything that is printable, including pages from the Internet. You can convert any file into PDF using familiar software such as Microsoft Word or Publisher, software from the Open Office suite, or Apple’s iWork software to name a few. You can create a PDF by printing to PDF. This may sound strange since printing usually involves creating hard copies of documents on the tray of a printer. It may help if you think about a PDF as a “digital hard copy.” If you created a document, spreadsheet, or presentation, The PDF is the final draft of your work. But, instead of distributing it the old fashioned way, you can distribute it electronically.

A handy example of printing to PDF is anytime you need to keep a record of something you see on the internet, like a page indicating your receipt for a recent purchase.  Instead of printing the receipt on paper, you can opt to print it as a PDF and keep a digital copy on your designated hard drive.  It is much easier to keep a digital folder of receipts than just a paper folder.

Adobe Acrobat Professional
Adobe Acrobat Professional (Acrobat Pro) allows you to not only create PDFs but also offers tools for doing more with your PDFs such creating PDF forms. The software is powerful, but expensive. If you have Acrobat Pro installed on your computer, you can easily print to PDF. When you are finished with the document you want to turn into a PDF, go to the File menu and then select Print, or you may “save as” a PDF. (If you are using Microsoft Office 2007, you will go to the Office menu instead.) You will see the usual screen with printer options, including selecting a printer from the drop-down menu. From the drop down menu select “Adobe PDF” and choose where you want to save your PDF. Then click Save. It will take a few seconds or longer to create the PDF depending on the size of your document. When the PDF is created, it will open in Acrobat Pro. If you choose to “save as” a PDF, you will be prompted for a PDF file name similar to printing in PDF.

CutePDF
Printing to PDF using CutePDF works the same way as using Acrobat Pro. CutePDF is a free application that can be downloaded from the Internet. (Note: Always check with your Systems Administrator before downloading software from the Internet.) If you are a HouseCall client, CutePDF should already be installed on your computer. When you’re ready, go to the File or Office menu and then select Print. The printer options screen will appear, including a drop-down menu of the printers installed on your PC. From the drop down menu, select “CutePDF Writer” and choose where you want to save your PDF. Then click Save. It will take a few seconds or longer to create the PDF depending on the size of your document. When the PDF is created, you will find it in the folder you selected.

Office 2007
With Microsoft Office 2007 installed on your computer you can create PDFs from your Office files using an extension that you can download and install here. Once the extension is installed, creating a PDF from your Office 2007 document is easy. Just go to the Office menu and go to Save As and select Save As PDF or XPS. Select the folder where you would like to save the PDF. Make sure the Save as Type is set to PDF. Click Publish. Your new PDF will automatically open in your default PDF viewer, most likely Adobe Acrobat Reader.

Mac OS X
If you use a Mac and have OS X 10.4 (Tiger) or later (this includes Leopard and Snow Leopard) you do not need any additional software to create PDFs. With the document you want to turn into a PDF open, simply go to the File menu and select Print. A window with options will appear. Click the button labeled PDF in the lower left hand corner. From the drop down menu click Save as PDF. Choose where you want to save your PDF and click save. You will find the PDF in the folder you selected.

Going Green: The more you accomplish your goals by just printing PDF, the less paper you will consume.

If you have any questions or if you are interested in any of the software mentioned feel free to contact your HouseCall Systems Administrator.